Author Archive

1
Jul

POSITION: Compliance Specialist

LOCATION(S): Main Office

COMPENSATION: Competitive Salary + Benefits including health, dental, vision, FSA, EAP, life insurance (LTD), 401(k), paid sick, vacation, and Holidays.

RESPONSIBLE TO: Compliance Manager

EXEMPT/NON-EXEMPT: Non-Exempt

DESCRIPTION OF POSITION: Under the supervision of the Compliance Manager, the Compliance Specialist will: conduct internal audits of tenant files; approve applications for tenancy; assist in setting and ensuring rent and income levels and utility allowances are properly adhered to and oversee the waitlist management for all sites. This person is also responsible for the coordination of third party compliance audits from stakeholders including but not limited to Federal/State and local government entities, investors, lenders and partners and will oversee corrections and successful closure of audit reports. He or she is responsible for compliance reporting to investors, lenders, partners and other regulating agencies.

PREREQUISITES

  • Certified Occupancy Specialist (COS) and Tax Credit Specialist; or ability to attain within six months of hire.
  • Must have strong Microsoft Office skills with an emphasis in Excel, intermediate level desired; as well as working knowledge of Microsoft Word.
  • Must have strong communication skills.
  • Must have strong math skills and be comfortable with review and analysis of financial and, analysis of simple statistical information.
  • Must have excellent written and verbal communication skills.
  • Excellent organizational and time management skills; demonstrate the ability to be self-motivated, prioritize multiple projects, and be detail- oriented.
  • Ability to handle confidential information with discretion.
  • High school diploma required. Bachelor’s degree in Business Administration, Real Estate, or related field, preferred.
  • Previous experience in reviewing Regulatory Agreements – preferred.
  • Must be able to work well under pressure.

RESPONSIBILITES:

  • Review and offer feedback and/or for correction for all new housing applications within 24-48 hours of receipt from property staff. Track responses
  • Complete tenant file audits in a timely manner with accuracy
  • Communicate in an effective and clear manner with Charities Staff as well as with property investors, lenders, partners and other reporting agencies
  • Work together with Regional Manager and property staff in the coordination of external audits.
  • Place all audit correspondence on the network drive and work with the Regional Managers to make sure corrections are addressed by property staff within deadlines set by auditors
  • Prepare and submit all compliance reports to stakeholders timely and accurately
  • Track and update compliance calendar as needed
  • As new properties are developed; responsible for reviewing final regulatory agreements and adding all reporting requirements to the compliance schedule.
  • Involved with establishing income, rent limits and utility allowance schedules for all properties in accordance with regulatory agreements
  • Perform physical file audit of no less than 20% of each property, annually.
  • Support property staff in compliance training and be available for questions/information as it pertains to investor/lender guidelines
  • Provide all property staff with file set up guidelines (stacking order, cover sheet/dividers) for consistency throughout the portfolio.
  • Support all Property Management needs in partnership with the Regional and Property manager in all aspect of a rent-up.

PHYSICAL REQUIREMENTS:

  1. Driving or ability to travel between different locations in Santa Clara County.
  2. Computer use.
  3. Sitting at desk for extended periods of time.
  4. The ability to lift/move/carry up to and including 50 pounds.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

This position will remain open until it is filled. If we receive resumes from qualified candidates we reserve the right to start the hiring process at any time.

If interested please reply via email to info@charitieshousing.org with the following (in pdf form):

1) E-mail title should read “Compliance Specialist”
2) Cover letter
3) Resume

Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

Principals only. No calls please. We will only respond to those persons who are deemed qualified at the sole discretion of Charities Housing. For more information about Charities Housing, please visit our website www.charitieshousing.org.

No relocation will be provided.

Category : Job Listing | Blog
1
Jul

POSITION: Property Manager of a 100-unit 100% tax credit (TCAC) multi-family property.

COMPENSATION: Competitive Salary+ Rent free apartment

BENEFITS: Health, dental, vision, FSA, EAP, life insurance (LTD), 401(K), paid sick, vacation and Holidays.

SCOPE: Accept leadership responsibilities for property, employees, and contractors of the apartment complex, and tenant and public relations.

PREREQUISITES:
Experience: Must have prior property management experience with no less than 2 years at a tax credit property.
Ability: Must show ability to keep records, demonstrate professionalism, leadership and supervisor qualities, and enjoy working with others.
Attitude: Must be self-motivated, cooperative, personable, and empathetic to human needs.
Organization: Must be well organized and have the ability to prioritize duties and responsibilities, ability to multi task, and deal with people and work in a fast paced office environment.
Qualifications: TCAC Certification and YARDI Voyager experience a plus.
Language: Bi-lingual a plus.

MINIMUM QUALIFICATIONS:
Education: High school diploma or equivalent; college degree preferred.
Experience: A minimum of three years’ experience performing on-site property management and administrative duties as a Property Manager and/or Assistant Property Manager; or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job. TCAC experience required.

SUPERVISION RECEIVED:
Receives direct supervision from the Regional Manager and may receive direction from other Charities Housing management staff. Provides general supervision to lower level positions.

ESSENTIAL JOB FUNCTIONS:
The following duties are normal for this position but are not to be deemed all-encompassing. Other duties may be required and assigned.

  • Establishes and maintains rapport with residents, staff, vendors & service providers
  • Develops, trains and supervises assigned staff
  • Serves and conducts initial and annual recertifications
  • Responds timely to address residents’ complaints and requests
  • Daily inspections of grounds and vacant units
  • Prepares for and participates in site compliance audits and inspections
  • Provides direction and oversight for contractors servicing the grounds and property maintenance; unit turnovers; janitorial
  • Process tenant applications (credit, landlord, income and criminal background checks)
  • Maintains project files with daily filing in tenant, maintenance, vendor and project files.
  • Performs annual inspection of units
  • Schedules resident maintenance requests
  • Ensures payables and rents, as well as tenant household/income are up to date in Yardi
  • Enforces tenant rules and regulations
  • Submits weekly and monthly operations reports to Regional Manager and other management staff as requested and/or required.
  • Maintains property files in compliance with the affordable housing programs applicable to the property
  • Performs other duties as requested by Supervisor

PHYSICAL REQUIREMENTS:

  • Driving or ability to travel between different locations in Santa Clara County
  • Computer use
  • Sitting at desk for extended periods of time.
  • The ability to lift/move/carry up to and including 50 pounds.

**Selected candidate will be required to live on-site.**

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

This position will remain open until it is filled. If we receive resumes from qualified candidates we reserve the right to start the hiring process at any time.

If interested please reply via email to info@charitieshousing.org with the following (in pdf form):

1. E-mail title should read “Property Manager for MENO/MESO”

2. Cover letter
3. Resume

Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

Principals only. No calls please. We will only respond to those persons who are deemed qualified at the sole discretion of Charities Housing. For more information about Charities Housing, please visit our website www.charitieshousing.org

No relocation will be provided.

Category : Job Listing | Blog
17
Jun

POSITION: Full-Time Property Manager, Senior Housing Solutions (residential shared housing properties) and Belovida Santa Clara Senior Housing

COMPENSATION: Competitive Salary + Rent free apartment

BENEFITS: Health, dental, vision, FSA, EAP, life insurance (LTD), 401(k), paid sick, vacation, and Holidays.

RESPONSIBLE TO: Regional Manager

EXEMPT/NON-EXEMPT: EXEMPT

SCOPE: Manage and maintain 53 Senior Housing units at 11 various site locations throughout Santa Clara County (residential shared housing properties), and Belovida Santa Clara 27 senior housing units. Maintains property rentals by marketing and filling vacancies; negotiating and enforcing leases; conducting house meetings, maintaining and securing premises in accordance with SHS policies and procedures, Santa Clara County Housing Authority mandates, Charities Housing regulations, jurisdictional partners and HUD funding requirements.

SUPERVISION REQUIRED:
Receives direct supervision from the Regional Manager and may receive direction from higher level positions. Provides general supervision to the Maintenance, Janitorial and emergency contacts and may provide general supervision to lower level positions.

PREREQUISITES:

Education: High school diploma or equivalent. BA degree is desirable.
Experience: Must have prior property management experience with no less than 2 years at a tax credit property. A minimum of three years’ experience performing on-site property management and clerical duties as a Community Manager and/or Assistant Community Manager; or any equivalent combination of education, training, and experience. TCAC experience required.
Ability: Must show ability to keep records, demonstrate supervisor qualities, and enjoy working with others.
Attitude: Must be self-motivated, cooperative, personable, and empathetic to human needs.
Organization: Must be well organized and have the ability to prioritize duties and responsibilities, ability to multi task, and deal with people and work in a fast-paced office environment.
Languages: English/Spanish Bilingual a plus.

ESSENTIAL JOB FUNCTIONS:
The following duties are normal for this position but are not to be deemed all-encompassing. Other duties may be required and assigned.

  • Establishes rental rate by surveying local rental rates and negotiating with the Housing Authority to ensure subsidies represent market changes.
  • Maintains and administers waiting list. Shows units to prospective tenants, explains Senior Housing Solutions Residence Procedure or Belovida’ screening and processing procedure and or Tenant Selection Criteria and provides applicants with necessary materials for leasing.
  • Administer and review criminal/credit background checks on all applicants and determine eligibility of each applicant.
  • Conducts initial and annual recertification for all Belovida Santa Clara residents and or applicants.
  • Processes all applications; forwards approved applicants to the Housing Authority for Project Based subsidized units (when applicable).
  • Keep tenant files, and Yardi ledgers up to date.
  • Submits weekly and monthly operations reports to Regional Supervisor and corporate staff and Director of Property Management as requested or required.
  • Conducts move in and move out inspections, prepares turnovers in a timely manner and document all activity in tenant file, communicate with Housing Authority (PBV units only) and all other parties involved on notices to vacate and when units are vacated.
  • Works with our designated attorney on unlawful detainers (evictions) when applicable after notifying and receiving approval from the Regional Supervisor.
  • Accomplishes financial objectives through timely rent collections, approving work orders, forecasting building improvement, participating in preparing annual budgets, scheduling expenditures, analyzing variances and initiating corrective action.
  • Maintaining Tenant Retention and investigating and resolving tenant complaints, enforcing the lease agreement and house rules, conduct house (tenant) meetings, inspect and scheduling repairs, to vacant/occupied or common areas of the properties.
  • Review and negotiate vendor proposals and contracts.
  • Insure that security and fire & safety devices are properly maintained and up-to-date, establish and enforce precautionary policies & procedures and respond to emergencies.
  • Document lease violations and issue appropriate notice to tenants including but not limited to termination notices while always adhering to Fair Housing standards.
  • Collects operational data, prepares reports for management and City jurisdictions, and meets with in house auditors and annual city staff auditors as required.
  • Ensures payables and rents are up to date in Yardi.
  • Maintains property files in compliance with the affordable housing programs applicable to the property.

PHYSICAL REQUIREMENTS:

  • Driving or ability to travel between different locations in Santa Clara County.
  • Computer and telephone use; sitting at desk for extended periods of time.
  • The ability to lift/move/carry up to and including 50 pounds.

**Selected candidate will be required to live onsite.**

Looking to make an immediate hire. This position will remain open until it has been filled. If we receive resumes from qualified candidates, we reserve the right to start the hiring process at any time.

If interested, please reply via email to info@charitieshousing.org with the following (in pdf form):

1. E-mail title should read ” BESA Property Manager”

2. A cover letter — send as an attachment

3. A copy of your resume — send as an attachment

Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

Principals only. No calls please. We will only respond to those persons who are deemed qualified at the sole discretion of Charities Housing. For more information about Charities Housing, please visit our website www.charitieshousing.org.

No relocation will be provided.

Category : Job Listing | Blog
27
May

POSITION: Property Manager of a 59 studio-units 100% tax credit (TCAC) property.

COMPENSATION: Competitive Salary + Rent Free Apartment

BENEFITS: Health, dental, vision, FSA, EAP, life insurance (LTD), 401(K), paid sick, vacation and Holidays.

SCOPE: Accept leadership responsibilities for property, employees, and contractors of the apartment complex, and tenant and public relations.

PREREQUISITES:
Experience: Must have prior property management experience with no less than 2 years at a tax credit property.
Ability: Must show ability to keep records, demonstrate professionalism, leadership and supervisor qualities, and enjoy working with others.
Attitude: Must be self-motivated, cooperative, personable, and empathetic to human needs.
Organization: Must be well organized and have the ability to prioritize duties and responsibilities, ability to multi task, and deal with people and work in a fast paced office environment.
Qualifications: TCAC Certification and YARDI Voyager experience a plus.
Language: Bi-lingual a plus.

MINIMUM QUALIFICATIONS:
Education: High school diploma or equivalent; college degree preferred.
Experience: A minimum of three years’ experience performing on-site property management and administrative duties as a Property Manager and/or Assistant Property Manager; or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job.
TCAC experience required.

SUPERVISION RECEIVED:
Receives direct supervision from the Regional Manager and may receive direction from other Charities Housing management staff. Provides general supervision to lower level positions.

ESSENTIAL JOB FUNCTIONS:
The following duties are normal for this position but are not to be deemed all-encompassing. Other duties may be required and assigned.

  • Establishes and maintains rapport with residents, staff, vendors & service providers
  • Develops, trains and supervises assigned staff
  • Serves and conducts initial and annual recertifications
  • Responds timely to address residents’ complaints and requests
  • Daily inspections of grounds and vacant units
  • Prepares for and participates in site compliance audits and inspections
  • Provides direction and oversight for contractors servicing the grounds and property maintenance; unit turnovers; janitorial
  • Process tenant applications (credit, landlord, income and criminal background checks)
  • Maintains project files with daily filing in tenant, maintenance, vendor and project files.
  • Performs annual inspection of units
  • Schedules resident maintenance requests
  • Ensures payables and rents, as well as tenant household/income are up to date in Yardi
  • Enforces tenant rules and regulations
  • Submits weekly and monthly operations reports to Regional Manager and other management staff as requested and/or required.
  • Maintains property files in compliance with the affordable housing programs applicable to the property
  • Manages and maintains wait-list
  • Performs other duties as requested by Supervisor

PHYSICAL REQUIREMENTS:

  • Driving or ability to travel between different locations in Santa Clara County
  • Computer use
  • Sitting at desk for extended periods of time.
  • The ability to lift/move/carry up to and including 50 pounds.

**Selected candidate will be required to live on site.**

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

This position will remain open until it is filled. If we receive resumes from qualified candidates we reserve the right to start the hiring process at any time.

If interested please reply via email to info@charitieshousing.org with the following (in pdf form):

1. E-mail title should read “Property Manager for PAST”
2. Cover letter
3. Resume

Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

Principals only. No calls please. We will only respond to those persons who are deemed qualified at the sole discretion of Charities Housing. For more information about Charities Housing, please visit our website www.charitieshousing.org.

No relocation will be provided.

Category : Job Listing | Blog
31
Jan

Met South

Posted by Comments Off on Met South

Category : Our Properties | Blog
21
Aug
Category : Completed Property | Our Properties | Blog
25
Jul
Category : Future Communities | Our Properties | Blog
14
Jul
Category : Completed Property | Family Apartments | Our Properties | Blog
11
Jul
Category : Future Communities | Our Properties | Blog
27
Mar
Category : Our Properties | Unit Listing | Blog
10
Aug

July/August 2016
Charities Housing took a new approach when developing its 59-unit Parkside Studios in Sunnyvale, Calif. The 370-square-foot micro-unit studios were built off-site in a warehouse near Sacramento by modular manufacturer ZETA Communities. Read More

Category : 2016 | Blog
30
Mar

Summary of the Position:
Under the direction of the Director of Property management, the Regional Manager is responsible for all operations of a portfolio of communities owned and managed by Charities Housing. The Sr. Regional Supervisor interprets and implements procedures based on the agencies policies & procedures, as well as all relevant program, city, county, government and other applicable housing regulations.

Duties and Responsibilities:

  • Manage a team of employees, conducts some of the hiring and termination process as well as training and evaluating of all staff assigned.
  • Monitors monthly financial performance on properties to insure that financial goals and budgets are met – including review of accounts receivable, individual property cash flow, rent increases, and replacement reserve transactions. Responsible for the preparation of budgets, reviews financial statement and reports.
  • Responsible for direct contact with sponsor and regulatory agencies including but not limited to HUD, HCD, TCAC, MHSA and ensure program compliance for each project. Respond to auditors and audit findings
  • Respond to auditors and audit findings.
  • Ensures that property files are maintained and in good order.
  • Conducts regular property inspections and prepare for site audits and inspections.
  • Ensures evictions are processed in compliance with regulatory guidelines, as well as fair housing policy guidelines.
  • Ensures and evaluates competitive bidding for services and repairs.
  • Develop marketing and advertising materials as well as make recommendations to improve leasing effectiveness.
  • Responsible for all program compliance of assigned properties
  • Provide written reports for the Board on properties in the portfolio. Attend Asset Committee and, if necessary, Board meetings.
  • Collect, review, and prepare weekly operations reports from all properties (Weekly call-in).
  • Ensure compliance with Fair Housing law, including Reasonable Accommodation requests.
  • Manages all tenant/applicant relations to include; violation notices, tenant/applicant appeals, termination notices & move-ins legal issues among other activities.

QUALIFICATIONS:

Required knowledge, skills & abilities:

  1. Ability to work proactively in a fast-paced team setting and to make independent decisions.
  2. Knowledge and previous experience in Yardi Voyager (or related property management software).
  3. Excellent interpersonal skills, patience and sensitivity to tenant-landlord relations.
  4. Proficient writing skills, including excellent spelling and grammar skills with ability to proof and edit all correspondence and documentation accurately and to prepare correspondence with regulatory agencies, partners, vendors and staff.
  5. Excellent organizational and time management skills; ability to work with minimal supervision.
  6. Self-starter; desire to succeed in chosen career path and demonstrated ambition to develop career.

EXPERIENCE REQUIRED:

  1. Specific knowledge of Tax Credit & HUD rules and regulations.
  2. Prior experience supervising staff.
  3. Knowledge of property maintenance function and prioritization.
  4. On-site Property Management & lease up experience.
  5. 2-years’ experience working in office environment; demonstrated decision-making abilities.
  6. Intermediate knowledge of MS Word and Excel.
  7. Experience working with social services providers and/or at risk populations preferred

EDUCATION

  • Current Certified Occupancy Specialist (COS) and Tax Credit Specialist (TCS) desired
  • B.A. degree preferred

PHYSICAL REQUIREMENTS:

  1. Computer use.
  2. Sitting at desk for extended periods of time.
  3. The ability to lift/move/carry up to and including 50 pounds.

To Apply: This position will remain open until it has been filled.
Send the following via email in pdf form:

  1. Title of email should read “Regional Manager”
  2. Cover letter
  3. A copy of your resume.

Compensation: DOE + Benefits package which includes Medical (Kaiser), Dental, Vision, FSA, and 401(k). Paid sick, vacation, and Holidays.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

Category : Uncategorized | Blog
30
Mar

Position: Full time Assistant Property Manager of a 214 unit 100% tax credit (TCAC) multi-family property in San Jose, CA

Scope: The assistant manager is expected to support the resident manager within the performance guidelines set for the individual property. These include measurables such as recertifications, interviews, vacancy, make ready times, outstanding work/case management requests, delinquencies etc. These are measured weekly.

Prerequisites:
Experience: Prior property management experience, preferably with tax credit properties, a plus.
Ability: Must show ability to keep records, demonstrate supervisor qualities, and enjoy working with others.
Languages: English/Spanish Bilingual a plus or English/Vietnamese.

Minimum Qualifications:
Education: High school diploma or equivalent.
Experience: A minimum of one year experience in performing on-site property management and clerical duties as a Community Manager and/or Assistant Community Manager; or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job. HUD and/or TCAC experience highly preferred. Must be able to show a valid California Driver’s License.

Supervision Required:
Receives direct supervision from the Property Manager and may receive direction from higher level positions. May provide general supervision to lower level positions.

Essential Job Functions:
The following duties are normal for this position but are not to be deemed all-encompassing. Other duties may be required and assigned.

  • Takes direction from Property Manager
  • Assists in, and conducts, initial and annual recertification
  • Service residents’ complaints and requests
  • Market vacancies
  • Daily inspections of grounds and vacant units
  • Process tenant applications (Credit, landlord, income and criminal background check)
  • Maintain project files with daily filing in tenant, maintenance, vendor and project files.
  • Annual inspection of units
  • Scheduling of resident maintenance requests
  • Enforces tenant rules and regulations
  • Assists in Maintenance of property files in compliance with the affordable housing programs applicable to the properties

Physical Requirements:

  • Driving or ability to travel between different locations in Santa Clara County.
  • Computer use.
  • Sitting at desk for extended periods of time.
  • The ability to lift/move/carry up to and including 50 pounds.

Compensation: DOE + Benefits package which includes Medical (Kaiser), Dental, Vision, FSA, and 401(k). Paid sick, vacation, and Holidays.

To apply, submit the following in pdf form:

  1. Email title should read “Assistant Manager 214-units”
  2. Cover letter
  3. Résumé

This position will remain open until it is filled.

Principals only. No calls please. We will only respond to those persons who are deemed qualified at the sole discretion of Charities Housing. For more information about Charities Housing, please visit our website www.charitieshousing.org.

Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

No relocation will be provided.

Category : Uncategorized | Blog
4
Feb
Category : Our Properties | Blog
18
Jan
Category : Our Properties | Blog
4
Jan
Category : Our Properties | Studio | Unit Listing | Blog
11
Jun
Category : Completed Property | Family Apartments | Our Properties | Blog
11
Jun
Category : Completed Property | Consulting Project | Our Properties | Blog