Project Manager

Position: Project Manager

Program: Housing Development

Status: Full Time, Exempt

Work Location: 1400 Parkmoor Avenue, Suite 190, San Jose, CA 95126

Immediate Supervisor: Director of Housing Development

Company Description:

Charities Housing is a non-profit entity whose purpose is to develop, own and manage affordable housing throughout Santa Clara County.  Charities Housing has a range of housing types in its existing portfolio of 1,100+ units including new and rehabbed multi-family, seniors, special needs, and SRO rental properties.  Charities Housing provides a supportive working environment where all staff collaborate as part of the team while working independently to meet the goals of the organization.

General Nature of Position:

As a member of the housing development team, the project manager performs all tasks associated with the acquisition, construction and/or rehabilitation of affordable housing developments throughout Santa Clara County.  The Project Manager will be assigned specific projects/tasks and then is expected to take responsibility for completion.  The Project Manager is expected to manage a minimum of three real estate development projects at one time, in various stages of development.  This work is performed under the direction of the Director of Housing Development.

Supervision Received and Exercised:

The Project Manager receives supervision from the Director of Housing Development and may receive directions from other members of the organization Management Team.  The Project Manager does not direct or supervise others within the organization. The Project Manager needs to coordinate and ensure members of the development team are on track with their respective tasks, with emphasis on project timeline and project budget.

The development team typically comprises of the following: architect, civil engineer, mechanical & electrical engineer, structural engineer, landscape architect, attorney, appraiser, environmental engineer, acoustic engineer, relocation consultant, financial consultant, real estate broker, title officer, loan officer, loan administrator, contractor, equipment and furnishing supplier, property manager, asset manager, local government officials from Planning, Community Development, Building, Police, Fire, Public Works, Housing, Redevelopment, and Federal and State government officials.

Salary Range:

DOE. Competitive compensation package includes full benefits (medical, dental, vision, FSA and 401(k)).

Essential Duties & Responsibilities:

The following duties are normal for this position; other duties may be required and assigned. This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

  1. Prepare financial and economic feasibility analysis for new developments.
  2. Prepare and submit applications for funding to federal, state, local and private funding sources.
  3. Perform tasks necessary to obtain local approvals and neighborhood acceptance of proposed housing developments including submit land use applications, organize and conduct neighborhood meetings, and testify during public hearings.
  4. Prepare project time line and monitor adherence to schedule.
  5. Engage and provide on-going coordination between architects, contractors, attorneys, and other members of the development team.
  6. Provide on-going coordination with property and asset management staff within the organization to incorporate management input on the design, operating budgets and resident profile and assist with marketing, leasing and other activities related to the lease-up of new developments.
  7. Perform all types of administrative tasks and other related activities as required including project cost accounting and interface with auditors as necessary.
  8. Perform construction administration/management activities including drafting and oversight of construction contracts, site inspections, change order evaluation, and preparation of monthly draw requests.
  9. Assist with the identification and negotiation of land, existing buildings or other development opportunities.
  10. Other responsibilities as assigned to support specific department business needs.

Qualifications:

  1. Required technical knowledge, skills & abilities:

  • Advanced level of spreadsheet (MS Excel) and word processing (MS Word) computer skills

  • Knowledge in accounting, finance, real estate principles or related fields

  • Knowledge in business correspondence and ability to proofread for grammar, spelling and punctuation with a high degree of accuracy

  1. Required interpersonal and organizational skills:

  • Ability to complete multiple tasks under fixed time constraints and deadlines

  • Ability to work with and in a team of multiple partners
  • Ability to self motivate and work with minimal direction to complete complex tasks

  • Ability to be responsive to requests in person, by email or phone

  • Ability to work with and in a team of multiple partners
  • Comfortable seeking assistance when necessary

  • Capable of negotiating between competing interests and making difficult decisions

  1. Required education:

  • B.A. in business administration with emphasis or concentration in finance, or  real estate; or

  • B.A. in planning, public policy, architecture or construction management; or
  • B.A. in civil or structural engineering
  1. Required experience:

  • Three years of relevant experience in real estate development project management; or
  • Two years of relevant experience in real estate development project management with an advanced degree in one of the specified educational fields above.
  • Prior experience with affordable housing finance and working with government funding and government agencies
  1. Physical requirements:

  • Extensive use of computers and telephone

  • Sitting for extended periods of time

  • Ability to attend meetings both on-site and off-site including construction sites where physical barriers are present

  • Ability to lift/move/carry up to and including 50 pounds
  1. Other:

  • Valid California driver license, auto insurance and own transportation

  1. Preferred:

  • Additional education such as relevant Masters degrees

  • Knowledge of rules and regulations relating to HUD and low income housing tax credits

To apply:

Principals only. No calls please. We will only respond to those persons who are deemed qualified at the sole discretion of Charities Housing. This position will remain open until it has been filled. Charities Housing reserves the right to start/stop the process at any time.

Send the following to info@charitieshousing.org

  1. Subject title of your email should read “Project Manager”
  2. Cover letter in pdf form
  3. Résumé in pdf form

Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.