POSITION: Assistant Project Manager

COMPENSATION: Competitive Salary

BENEFITS: Health, dental, vision, FSA, EAP, life insurance (LTD), 401(K), paid sick, vacation and Holidays. 

Charities Housing is committed to developing and managing affordable housing and strives to create developments that contribute positively to communities. Healthy communities start with people who care, who fulfill a vision, and who gladly perform meaningful services. That is what you will find in each and every affordable housing developed, owned, and managed by Charities Housing throughout Silicon Valley. We firmly believe our contributions are essential to the creation of healthy communities.

DESCRIPTION OF POSITION: As a member of the development team, the Assistant Project Manager works under the direction of and assists senior development staff with tasks related to the acquisition, financing, construction and/or rehabilitation of affordable housing developments developed, owned and managed by Charities Housing. The Assistant Project Manager often assist on larger complex projects and ensure the project runs smoothly from start to finish. Assistant Project Managers often complete the day-to-day tasks involved in planning and implementing a project, like coordinating with vendors, monitoring budget spending and collaborating with other departments.

QUALIFICATIONS:

  • 3+ years’ experience in project management or administrative assistance 
  • Strong analytical, verbal and written communication skills
  • Comfortable completing multiple tasks under fixed time constraints and deadlines
  • Ability to self-motivate and work with minimal direction to complete complex tasks 
  • Exceptional organizational and prioritization skills
  • Careful attention to detail
  • Ability to adjust to changing situations 
  • Ability to work independently and within a team of multiple partners and stakeholders

PREFERRED:

  • A bachelor’s degree in management or a related field. An MBA can substitute
  • Skilled with spreadsheets (Microsoft Excel) and word processing 
  • Proficiency in any management software
  • Knowledge of centralized electronic filing system 

RESPONSIBILITIES:

Working closely with a supervisor the Assistant Project Manager is expected to take responsibility for completion of their assignments which may include these and other tasks:

  • Analyzing data as required.
  • Research locational and other amenities for development sites
  • Prepare maps and graphic attachments
  • Draft narratives, letters and certifications
  • Organize and assemble reports, attachments, graphics, budgets, narratives, letters, certifications and other documentation
  • Assist in the preparation and submission of applications for funding 
  • Prepare and distribute RFP and RFQ documents and requests
  • File and maintain contractor materials distributed to owner
  • Assist with updating and maintaining departmental filing system
  • Schedule and create agendas for meetings with individuals/groups inside and outside the organization
  • Assist in acquisition/due diligence activities as assigned 
  • Communicate regularly with supervisor and team
  • Regular administrative support tasks for department
  • Perform assigned duties assigned in an orderly and efficient manner

PHYSICAL REQUIREMENTS:

  • Driving to off-site meetings including construction sites where physical barriers are present.
  • Extensive use of computers and telephone.
  • Sitting at desk for extended periods of time.
  • The ability to lift/move/carry up to and including 50 pounds.

The above intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status, or any other classification protected by state or federal law. If you need assistance or a reasonable accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

We are looking to make an immediate hire. This position will remain open until it has been filled. If we receive resumes from qualified candidates, we reserve the right to start the hiring process at any time.

Principals only. No calls please. We will only respond to those persons who are deemed qualified at the sole discretion of Charities Housing. For more information about Charities Housing, please visit our website www.charitieshousing.org.

No relocation benefits will be provided.